Grant Writer / Manager

Bay Street Theater is seeking a skilled Grant Writer / Manager to support fundraising efforts on a part-time basis. This role is ideal for an experienced, self-directed professional who can manage a grants calendar, build applications, and help BST secure funding.

The grant writer / manager will oversee an established grants schedule with access to past applications, organizational data, and reference materials, to develop and submit applications throughout the year. This position will coordinate with development, finance, and program personnel and handle reporting. Bay Street regularly receives funding from approximately ten private foundations and six government agencies that require applications and reports annually.  Grant sizes range from $10,000–$100,000 or more.

Send Cover Letter, Resume, and Writing Sample to: hr@baystreet.org

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Duties

Grant Writing & Submission

• Manage and execute BST’s grants calendar, preparing and submitting applications in accordance with deadlines. 
• Adapt and build upon existing language, data, and past applications to create compelling, funder-specific proposals.
• Handle a mix of shorter applications, letters, and longer, more intensive proposals. 

Grant Reporting

• Complete required reports for awarded grants, coordinating with finance and program staff to gather outcomes data and narratives.

Coordination & Communication

• Regularly interface with the development team through email, phone and video conferencing.
• Coordinate with finance and program staff as needed to gather information for applications and reports.
• Flag questions, risks, or opportunities as they arise.

Optional Expanded Scope (based on capacity and mutual interest)

• Research and identify new grant opportunities aligned with BST’s mission and programs.
• Other development support as agreed upon.

Qualifications

• Track record and knowledge of securing government grants ideally from Suffolk County and New York State Council on the Arts (NYSCA).
• Track record of foundation grant writing success.
• Strong, clear writing skills: Ability to translate program information into compelling narratives tailored to different funders.
• Can manage deadlines, work independently, and achieve quality deliverables on time without close supervision.
• Asks questions, communicates proactively, and solves problems.
• Alignment with BST mission: Genuine interest in Arts and Culture of the East End, in particular Live Theater and Theatrical Education.

Added strengths/bonus qualifications:

• Familiarity with the broader Theater philanthropic landscape.
• Experience with nonprofit development beyond grant writing.

Details:

• Hours: Approximately 10–15 hours per week, with flexibility based on grant deadline cycles.
• Location: Flexible – remote (Long Island), with regular video conference meetings, or in-person arrangements considered
• Structure: Independent contractor (1099) or W2 employee hourly or weekly retainer
• Compensation: Commensurate with experience; please include your hourly rate or proposed structure with your application

How to Apply:

Send the following to hr@baystreet.org

1. A brief cover letter describing your interest and relevant experience
2. Your resume or CV
3. 1–2 writing samples (grant applications or excerpts preferred, no less than 500 words)
4. Your hourly rate or a proposed structure for this engagement
5. Contact information for 2–3 professional references
Job Types: Part-time W2 employee or 1099 Contractor
Pay: $15,000.00 – $20,000.00 per year
Expected hours: 10 – 15 per week
Work Location: Remote with regular video conference meetings